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Sharing work spaces – the good, the bad and the utility room
What you can do to protect information in your care.
Sharing spaces at work is great because we like large bright open plan offices where we can chat over the partition with colleagues and have a collaborative working style. Shared spaces and equipment are cost effective and gives everyone access to what they need.
But sharing space can lead to privacy problems when confidential or delicate information is seen by the wrong people and conversations can be overheard.
You can stop privacy problems by using common sense about information in your care and following organisational procedures that are in place to guide you.
Tips to protect information in your care:
Shared utility areas
- Clear printer and fax trays at the end of day so information is not left lying around
- Use the secure printing option when printing confidential records
Open plan offices
- Confidential conversations should be held in meeting rooms
- Lock your screen when you leave your computer
Sharing desks
- Keep corporate files in locked away when not in use
- Use the voicemail message to inform callers that more than one person monitors the phone at a shared desk
Acknowledgment
Privacy Wheel and text provided by the Department of Justice Privacy Team.
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Last reviewed on 15 October 2009. © 2009 Privacy Victoria - an independent statutory office